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Management Assistant & HR Coordinator - Toyota Financial Services

Toyota Financial Services
Permanent | Full Time
Last updated:
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Job Description

Job Summary:

To carry out general administration duties for the CEO and management team, ensuring a timely and efficient service. To coordinate and run general HR matters including the payroll function.

Support to CEO and Management Team:

*  Receive and assist visitors and telephone callers referring them to the appropriate persons as circumstances warrant
*  Schedule appointments and maintain calendar
*  Make arrangements and coordinate conferences and meetings
*  Arrange business itineraries and coordinate travel requirements
*  Keep time and attendance records and log of overtime

HR and Administration of the office:

*  Sort, read and annotate incoming mail and documents
*  Be the point of contact for all travel bookings
*  Manage the relationship with the travel agent
*  Assist in the arrangements for overseas visitors
*  Occasional and minor research – abstract information and support data in preparation for meetings, work projects and reports
*  Maintain filing and records and other office flow procedures
*  Coordinate and maintain effective office procedures and efficient work flow
*  Setting up new employees for payroll
*  Manage the preparation of monthly payroll and changes to data
*  Act as key point of contact for all payroll admin queries
*  Assist in the management of payroll and other expenses of employees assigned to the Company from other locations
*  Ensure appropriate HR records are maintained for each employee
*  Assist with the recruitment of new employees as required, receive CV’s, set-up interviews, follow up on references/contracts
*  Organise team social events Complete administration in conjunction with the Regional HR team on projects such as engagement survey and        annual appraisals
*  Support the administration of the appraisal system
*  Liaise with Toyota Ireland HR on projects, employee training, team events
*  Establish and maintain harmonious working relationships with supervisors, co-workers, clients etc.
*  Any other duties as required by Line Manager
Key Skills Required:

*  Minimum 2 years previous experience as HR Coordinator /Administrator
*  Knowledge of Human resources processes and best practices
*  Strong ability in using MS Office (MS Excel, Word and MS PowerPoint)
*  Excellent attention to detail
*  Familiarity with social media recruiting
*  Outstanding communication and interpersonal skills
*  Ability to handle data with confidentiality
*  Good organisational and time management skills
*  Ability to work to deadlines in a busy environment
*  Previous experience processing and carrying out payroll

If you are looking for an exciting opportunity, explore a career with TFS!



Related Sectors:
HR / Recruitment
Related Locations:
Dublin West , Dublin City Centre , Dublin South

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